Office Coordinator (Part-time)

Evolution

Lisbon

309 days ago

Job Type

N/A

Experience

N/A

Department

Others

Job Description

Are you ready to take the next step in YOUR CAREER?

View more jobs We are hiring: Office Coordinator (Part-time)

Lisbon, Portugal
Part-time position

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Job Description

The Officer Coordinator will be part of the Office Operations Management and will report to the Office Manager. The primary responsibility of the Office Coordinator is to provide office support services to ensure efficiency and effectiveness within Evolution office. He/she will collaborate effectively across teams, coordinating with other departments to ensure compliance with established policies

Work hours - 9:00-13:00

Main Responsibilities:

Manage daily work at Evolution reception
Greet, assist, and/or direct the public to the appropriate host employee
Deal with incoming/outgoing correspondence in line with the policy
Issue access passes and register visitors in line with the policy
Ensure compliance with all company policies, procedures, and guidelines
Assist in the planning and preparation of meetings and conferences
Ensure availability of office supplies
Perform regular premisses inspections
Arrange premisses improvements
Suppliers management and supervision
Cooperate and support other appointed departments
Other direct managers assigned duties

Qualifications

Secondary education
Fluent knowledge of English and Portuguese languages
High sense of responsibility, punctuality, accuracy, flexibility and attention to details
Ability to accurately fulfil the Office Management orders and work tasks
Tact and discretion for dealing with confidential information
Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
Ability to work independently and in a team
Good communication skills

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Additional Information

We Offer...

Challenging work in a dynamic international team
A competitive remuneration package
Professional and personal development
Opportunities to progress within the company
Reliable and friendly colleagues

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Key Responsibilities

Manage daily work at Evolution reception Greet, assist, and/or direct the public to the appropriate host employee Deal with incoming/outgoing correspondence in line with the policy Issue access passes and register visitors in line with the policy Ensure compliance with all company policies, procedures, and guidelines Assist in the planning and preparation of meetings and conferences Ensure availability of office supplies Perform regular premisses inspections Arrange premisses improvements Suppliers management and supervision Cooperate and support other appointed departments Other direct managers assigned duties Manage daily work at Evolution reception Greet, assist, and/or direct the public to the appropriate host employee Deal with incoming/outgoing correspondence in line with the policy Issue access passes and register visitors in line with the policy Ensure compliance with all company policies, procedures, and guidelines Assist in the planning and preparation of meetings and conferences Ensure availability of office supplies Perform regular premisses inspections Arrange premisses improvements Suppliers management and supervision Cooperate and support other appointed departments Other direct managers assigned duties

Requirements

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